During this time, new trucking companies are closely monitored to make sure they are operating safely, maintaining current records, and will pass the new entrant safety audit within the first 12 months to receive permanent authority with the FMCSA.
The most common questions we get from our clients are about the safety audit, specifically, about what is required for the new entrant safety audit. Because there are so many separate documents, forms, and certifications required, the most effective way of providing detailed information is to separate the new entrant safety audit into sections. To help answer those frequently asked questions and give you helpful resources to make preparing for the audit less stressful.
A completed Driver Qualification File is one of the most tedious portions of the new entrant safety audit. The difficult part of the DQF is that trucking companies must know the driver qualifications file requirements to pass a safety audit, and there is a lot to know!
To cut down on the confusion, we will not only explain each driver qualification form requirement but also provide you with a checklist and other resources to include in your DQF. But, we will simplify and explain the requirements needed below. There are eight main requirements. These records need to be easily accessible for an authorized enforcement agent to verify that each driver is authorized to operate a commercial motor vehicle CMV.
The driving history records need to provide evidence that, over the preceding three years, the truck driver has been driving safely and following traffic laws. The Driver Qualification File can be overwhelming when you begin. This checklist will make it easier for you to stay compliant. It contains documents proving each driver has a valid license. Failure to comply can cause hefty violations and fines. The goal of a driver qualification file is to ensure your drivers retain their qualifications.
It allows you to see if there are any moving violations, drug, and alcohol violations, and shows that the correct training has been done. Are you not sure where to begin? Start here with us! We offer MVRs for 48 states and the majority come instantly.
Order Now. You can also download our DQ checklist and ensure yours is complete for each driver. Document all responses you receive in the DQF. Be sure to add a copy of this form to the DQF. In order to drive a commercial vehicle, drivers must take a road test and receive a certificate showing that they passed.
Be sure to include a note in the DQF verifying that the examiner is listed in this registry. Simply follow the same process you did when getting the MVR for the first time, or use an employment screening provider to handle this process.
Pay special attention to any indicators of reckless driving, like speeding, having accidents or driving under the influence of drugs or alcohol. Remember, if you let a driver with disqualifying incidents keep driving, your company could be held responsible. Maintaining the proper information in each non-CDL driver qualification file can get complicated. A commercial motor carrier business has a lot of moving parts. Regular motor vehicle records checks, medical exams, and violation reports for drivers are required on an ongoing basis.
A provider that offers ongoing background checks, including motor vehicle checks and employment verification checks, can make your life easier by gathering information the DOT needs. To find out how we can help you, contact us for a quote.
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